Assistant Business Manager

The Assistant Business Manager is responsible for the day-to-day operational details of Sharing the Dream in Guatemala. The ideal candidate for this position is extremely organized, detail-oriented, and responsible.  Strong communication skills are a must.   
 
Primary duties:

1. Receives and opens all incoming mail. 
2. Prepares bank deposits for approval by ED.  Does bank deposits upon approval.
3. Shopify – inventory control.  Maintains an accurate inventory of products for the Vermillion boutique, online store, and outside sales.  Leads annual inventory count and periodic spot checks.
4. Processes all incoming purchase orders of products, including conducting an accuracy count of all received products, inputting products to Shopify, creating a code for all new products, and creating pricing when necessary.  Prints barcode labels when necessary for volunteers to attach. 
5. Runs monthly sales reports.
6. Assists in the coordination of outside sales, including packing and shipping of products, communication with volunteer sellers, managing the outside sale calendar, entering outside sales to Shopify, reconciling sale amounts, and ensuring accurate inventory counts of products sent to sales. 
7. Packs and processes online orders when necessary.
8. Purchases office supplies.
9. Reconciles weekly cash sales.
10. Process donations, including input to CRM and ensures that tax receipts and thank you notes are sent within two weeks of receiving the donation.  Writes thank you notes when necessary. 
11. Other duties as assigned by the Executive Director